What are the requirements of
Annual Corporate Filings in India?
As a part of Annual Filing, companies
incorporated in India - including subsidiaries of foreign
companies, joint venture companies and others, under the
Companies Act, 1956 are required to file the following documents
along with the e-Forms with the Registrar of Companies (RoC)
with proper jurisdiction over the company:
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Documents |
e-Form |
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1 |
Balance-Sheet |
Form 23AC to be filed by all companies
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2 |
Profit & Loss Account |
Form 23ACA to be filed by all companies
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3 |
Annual Return |
Form 20B to be filed by companies having
share capital |
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4 |
Annual Return |
Form 21A to be filed by companies without
share capital |
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5 |
Compliance Certificate |
Form 66 to be filed by companies with paid
up capital between Rs. 10 lakh to Rs. 2 crore |
Important Points to Remember
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This time the Balance Sheet and the Profit &
Loss Accounts are to be filed as two separate documents with
different e-forms;
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Each e-Form along with the relevant attachment
should be less than 2.5 MB.
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The Annual Return, the Balance Sheet and the
Profit & Loss Account are filed as attachments to the
respective e-Forms. So far, the users have been filing the
attachments as scanned images of those documents. Please note
that a scanned copy considerably increases the size of the
document besides being more expensive. As such, you are
advised to use the Text file/ Excel sheets as such, convert
the same into PDF by using the PDF converter (the software is
available on the portal for a registered user without any
charge) and upload these attachments as PDF documents.
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The MCA21 database in respect of Authorized
Capital and Paid-up Capital may not be correct. The companies
have been requested to apply for correction of Master Data in
this respect. Since this process is taking time, the Ministry
will be accepting the Authorised Capital and Paid-up Capital
figures as declared by the companies in the respective forms
pertaining to Annual Filings. Accordingly, the companies are
requested to declare the correct amount on these points
without waiting for formal correction in the database.
How to do the Filing
The companies can do e-Filing in three different
ways:
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The company representative can upload the
e-Forms from the MCA21 portal through the ‘Annual Filing
Process’ link (after registering oneself as a user of the
portal) at his convenience from his office/ home. This is the
most convenient way for e-Filing.
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The company representative can prepare the
e-Form following the guidelines, copy them in a CD and go to
the nearest Temporary Facilitation Offices (to be opened at
Delhi, Mumbai, Kolkata, Chennai, Hyderabad, Bangalore,
Ahmadabad, Pune, Kanpur and Jallandhar ) opened for the
purpose of accepting Annual Filings e-Forms. During the normal
days, the TFO staff will help the company representative to
upload the form and generate a Challan. During last 10 days of
Oct and Nov. CDs will be collected and an acknowledgment
given. The files will be uploaded into the system subsequently
and the company will have to download the challan from the
link provided at the Annual Filing Corner of the portal after
two working days of the submission. At Other locations where
TFO’s/Collection Centre are not being opened, the eForms will
be accepted at the existing Registrar’s Front Offices (RFO).
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The company representative can also contact
any of the Certified Filing Centers (CFCs) for the Annual
Filing of e-Forms by paying the service charges to the CFCs.
The details about the CFCs are available under the ‘CFC
Corner’ on the MCA21 Portal.
For More Information Contact us by clicking here
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Contact us
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